The Board of Trustees for Adams State University, the governing entity, reserves the right without notice to alter tuition and fee charges prior to the first day of any semester. Tuition and fees are posted annually on Adams State University's website.
Current Tuition and Fees
Payment of Tuition and Fees
Students, by the act of registration, automatically incur a financial obligation to the university. This means students who register for one or more classes (unless they officially withdraw from the university within the time specified for refund) are responsible for payment of the full amount of their tuition and fees, whether or not they attend class. Students with unpaid financial obligations of any nature due the university shall not be allowed to register for classes, receive a transcript of credits, or a diploma upon graduation.
Tuition and fee rates are listed online at businessoffice.adams.edu. Payment deadlines are listed in the class schedule each semester. A late fee is charged for payment not completed by the deadline. Additional late payment fees are assessed in subsequent months when payment is not made.
Dispute/Appeal Billed Charges Policy
Students have the right to dispute billed charges to Student Business Services if they believe charges are not valid. Disputes must be in writing and may be submitted by email at studentbusiness AT adams DOT edu, fax: 719-587-8214 or by mail to Student Business Services, Adams State University, Alamosa, CO 81101. When the initial dispute is received, Student Business Services personnel will review the originating paperwork and/or contact the originating department. If the dispute is not resolved after this review, a letter is sent to the student informing her/him of the right to appeal to the next level. A written appeal to the next level must include reasons for the appeal along with supporting documentation and must be received within 15 days of the denial notification.
Appeals for undergraduate students will be reviewed by the vice president of Student Affairs, appeals for graduate students will be reviewed by the vice president for Academic Affairs, and appeals for Extended Studies students will be reviewed by the assistant vice president for academics of Extended Studies. Decisions of these university officials are final and will be forwarded to the director of Student Business Services. The director of Student Business Services is the delegated authority for completing the Validation of Debt Form, notifying the student, and making the final agency determination for tax offset purposes with respect to disputed amounts.
Questions regarding appeals and the appeal process may be directed to Student Business Services by phone at 719-587-7728 or 1-877-862-8202, by fax at 719-587-8214, by email at studentbusiness AT adams DOT edu, or by mail: Student Business Services, Adams State University, Alamosa, CO 81101.
The deadline to dispute semester charges is 30 days after the end of the semester in which charges are incurred.
Refunds of Tuition and Fees for Complete Withdrawal
Official withdrawals for undergraduate students are initiated through the vice president for Student Affairs, Richardson Hall, Room 234 or via email to studentaffairs AT adams DOT edu. Graduate students should contact the vice president for Academic Affairs, Richardson Hall, Room 217 or email gradschool AT adams DOT edu.
In order to receive a 100% refund or remove 100% of charges, a student must withdraw from all courses before the first day of classes. Beginning the first day of classes, refunds are pro-rated based on the percentage of the enrollment period the student completes. This percentage is a daily calculation based on the student’s date of withdrawal. The number of calendar days completed by the student is divided by the total calendar days in the enrollment period (excluding breaks of five days or more) to arrive at the percentage of completion. This percentage is applied to institutional costs (tuition, fees, room, and board) to determine prorated costs due Adams State. The difference between the original tuition, fees, room and board and the prorated tuition, fees, room and board is adjusted off the student’s account.
Adjustments of institutional charges are computed through 60% of the enrollment period. There are no adjustments after 60% of the enrollment period has elapsed.
If a student received financial aid, federal, state, and institutional financial aid repayment calculations must be completed before a refund is issued to the student. In some instances, a student may not be eligible for a refund and may owe a balance to Adams State if the repayment to financial aid is greater than the student’s pro-rated charges.
For example, withdrawal prior to the start of classes (or 0% completion of courses) will result in a 100% refund/adjustment to the student’s account. Withdrawal at the 60% point in the semester will result in a 50% refund of tuition and fees.
Percentages into the semester will be adjusted appropriately for courses that are not 16 weeks (e.g., workshops, 6-week courses, etc.).
To be eligible for the above refund, a student must withdraw from all courses for the term. This includes on-campus, off-campus, online, and extended studies courses. To be eligible for room and board (meal ticket) refund, student must complete the check out procedure with the Housing Office.
Non-refundable charges are listed below and are considered expended at 100 percent when charged:
- Student ID Card Replacement Fee
- Matriculation Fee
- Parking Decal
- Parking Fines
- Emergency Loans
- Emergency Loan Fee
- Deferred Payment Fee
- Late Registration Fee
- Late Payment Fee
- Bookstore Quick Loans
Important reminder: If you register for classes and are unable to attend, please notify the Records Office prior to the first day of classes. This will remove charges at 100 percent. Once classes begin, you must process a complete withdrawal and will be assessed on the percentage of the enrollment period completed. Contact Adams State Records at registrarsoffice AT adams DOT edu or fax a notification that includes student name, student ID number (900 number) and contact information to 719-587-7416.
A course drop differs from a complete withdrawal. If a course is dropped prior to census date, charges will be removed at 100% as long as the student is registered in at least one other course. If the withdrawal is after census date, charges are due and payable at 100%.
Repayment of Financial Aid Funds for Complete Withdrawals
Students who receive financial aid then withdraw might be required to repay all or a proportionate amount of aid received. Repayment amounts are determined in accordance with federal, state, and institutional regulations and policies. Where COF hours have been applied, the student will have reduced these if she or he withdraws after the census date as defined in the Academic Calendar. Copies of the repayment policy can be obtained by contacting the Office of Student Financial Aid at 719-587-7306.
Refunding of Student Credit Balances
The Higher One Card is used to refund credit balances on student accounts. A credit balance may come from payment of grants, scholarships or loans to a student's account, overpayment of charges, or adjustments to tuition, fees, housing or meal plans. The Higher One MasterCard debit card is mailed to degree-seeking, registered students. The student should activate the card online and select a refund preference. The One Account through Higher One is a free checking account with a debit card which can be used long after a student graduates or leaves Adams State University. Learn more about the Higher One Card online at learnaboutone.com.
Questions regarding complete withdrawal, course drop, and refunds may be directed to Student Business Services, Richardson Hall Room 130, telephone 719-587-7728, 877-862-8202 or email at studentbusiness AT adams DOT edu.
College Opportunity Fund
The College Opportunity Fund (COF), created by the Colorado Legislature, provides a stipend to offset tuition costs for eligible undergraduate Colorado resident students who are attending a state public institution or participating private institution of higher education. The stipend is paid on a per-credit-hour basis to the institution at which the student is enrolled and credited to the student's account. The per-credit stipend amount will be set annually by the Colorado General Assembly. The COF stipend is applicable up to 145 hours towards a student's first baccalaureate degree and up to an additional 30 credit hours toward a second undergraduate major or degree. Students can check their credit hour balance on the ASU COF Web site at cof.adams.edu.
Eligible undergraduate students must apply, be admitted, and enroll at a participating institution. Both new and continuing undergraduate Colorado resident students are eligible for the stipend. Students only need apply for the COF stipend online through the link at cof.adams.edu. Eligible students must authorize use of the stipend each semester to receive payment. Adams State University students can authorize or decline the stipend at adams.edu/onestop. Eligible students who do not apply for and authorize use of the stipend or who have exceeded maximum COF eligibility are responsible for the full amount of tuition.
College Opportunity Fund Lifetime Credit Hour Limitation Waivers
The COF stipend will pay up to 145 hours toward a student's first baccalaureate degree and up to an additional 30 credit hours toward a second undergraduate major or degree. Students can check their credit hour balance on the COF Web site at cof.adams.edu. If a student exceeds the limit prior to meeting his or her academic goals, the student is responsible for the full amount of tuition. However, the student may apply for a waiver from the lifetime credit-hour limitation. Waivers may be granted by the institution and/or the Colorado Department of Higher Education (CDHE).
Colorado Revised Statutes state: “A state institution of higher education may annually grant a one-year waiver of the lifetime credit hour limitation for up to five percent of the eligible undergraduate students enrolled in the state institution of higher education (C.R.S. 23-18-202(f)). Institutions will grant these waivers each fiscal year. An eligible student may only receive one waiver from an institution. Adams State University's waiver form is available at the Office of the Vice President for Academic Affairs.
The institutional waiver will always precede the CDHE waiver. In other words, students may apply for a waiver from CDHE as necessary after receiving an institutional waiver or if a waiver is not available from their respective institution (presumably because the institution already granted waivers to five percent of eligible undergraduate students).
COF statute, C.R.S. 23-18-202(e), specifically defines the criteria that must be met in order for a student to qualify for a CDHE waiver from the lifetime credit-hour limitation as follows:
- The student has extenuating circumstances that exist related to his or her health or physical ability to complete the degree program within the lifetime credit-hour limitation;
- The student's enrolled degree program requires more than 120 credit hours to complete, and the CDHE has approved this program;
- While the eligible undergraduate student was enrolled in a specific degree program, the CDHE approved and the institution implemented an alteration of degree requirements or standards for the specific degree;
- Requiring the eligible undergraduate student to pay the full amount of total tuition for credit hours that exceed the limitation would cause substantial economic hardship on the student and/or the student's family.
- For a list of frequently asked questions, please go online to cof.adams.edu. The College Opportunity Fund is an evolving program and certain provisions may be subject to change.